When you first purchased (Vista by) Viewpoint, Enterprise Content Management (ECM) may not have been a priority. Maybe it wasn’t even on the radar. Many companies maintained paper-based filing systems when they installed Viewpoint, and some, surprisingly, still do. Many more progressed to scanning and storing documents as PDFs in network folders.
Some companies began using ECM technology with an early entrant into the industry named Construction Imaging Systems (CIS). Viewpoint purchased CIS in 2012 and rebranded the product as VCM. Companies that wanted ECM capabilities and purchased VCM are realizing that the product is now "long in the tooth" and soon approaching end-of-life. Like older versions of other software products, it will likely keep working for the foreseeable future, but enhancements and support will end.
Whether your firm has been using paper based systems, network folders, or VCM, ECM technology for document management and workflow automation is likely a subject under consideration or will be soon. For most firms, the conversation around ECM begins with the need to solve a problem, and for many the tipping point is routing and approving AP invoices.
Viewpoint’s AP Unapproved Invoice and attachment features provide customers with a basic solution for routing and approving invoices, but some have found the system to be too rudimentary or the limitations too restrictive to meet their needs. That was the situation for Seth Dawson, the CFO of Cajun Industries. He was a Viewpoint customer that needed a more robust solution to manage the volume and complexities of routing and approving invoices for a company with many distant offices and operating locations. Finding early ECM products to be too simplistic or expensive, he set out to develop a custom solution for managing construction invoices and related documents, then integrated it with their Viewpoint system. Soon thereafter, the software that originated as “Cajun Scan” helped launch a new company, Paperless Environments, and its pVault Software suite has been developed into a full-featured ECM solution for contractors.
Now in use by hundreds of construction firms, pVault ECM software is solving problems and improving workflow efficiency for Viewpoint customers throughout the U.S. Perhaps pVault can solve one or more of these problems for your firm:
Is your AP Unapproved Invoice software too rudimentary or out-of-date to meet your needs?
Do you need to route other types of documents for review and approval?
Contracts, Billings, Subcontracts, Change Orders and other documents often merit review before they are sent out for signature.
Do you need better management tools for documents that are unrelated to Viewpoint data?
Scanning corporate records and other documents to network file folders makes them hard to secure, find, annotate and share with (or restrict from) others. Examples include:
Does your firm need a comprehensive, enterprise wide solution to managing documents?
Paperless Environments’ pVault Software can solve these problems and help your company manage documents and workflow more efficiently. As Certified Consultants for Viewpoint, and Value Added Resellers for Paperless, Workflow Professionals is uniquely qualified to help Viewpoint customers install and successfully implement integrated Vista/ECM solutions.
If you’d like to learn more about Workflow Professionals and pVault Software for Vista by Viewpoint users, give us a call, and sign up for our mailings on the Contact page.