The Benefits of Document Imaging, Content
Management and Workflow Automation Software
Less Time Handling Paperwork = More Time for Productive Work
Routing, approving, copying, filing and storing paper documents
is cumbersome and costly, taking hours, days, even weeks out of
your productive time. Managing these tasks electronically
takes just minutes, so your Accounting department and Project
Managers spend less time on paperwork and have better information
for managing your projects.
Paperless Environments software can cut the cost of processing
Accounts Payable invoices in half, and saves most of the time and
money your organization spends copying, handling, filing and
storing paper documents.
Paperless Environments software eliminates the lag time and cost
of routing documents through the mail or courier services, and lets
you know the status of any document at any time.
Paperless Environments software is tightly integrated with your
accounting and other enterprise systems to streamline and improve
document routing and related workflow processes.
Solve the "Job Cost Mystery" of invoices waiting for coding,
approval and posting. Manage risks more effectively with
better subcontractor compliance and document tracking.
Paperless Environments software streamlines the complex and
costly process of copying, routing and approving paper Accounts
Payable invoices. Key features of the system include:
Paper documents are time consuming to handle and file, bulky and
expensive to store and transport, and difficult to share with
others. Converting your paper documents to electronic images and
indexed content will reduce your document handling costs, allow you
reclaim valuable office space and eliminate offsite storage costs,
and cut your Accounts Payable and Payroll processing times in half
- or better.
Reduce Document Handling Costs
Doing business generates paperwork. Managing the information
while reducing the paper handling costs is how we save you
money. Gartner, Inc. a world leader in technology
consulting conducted an extensive study on the costs of paper
documents and the benefits of electronic document management
systems, and found:
-
The average paper document is copied, either physically or
electronically, 9-11 times at a cost of about $18.00.*
- Paper documents cost about $20.00 to file, and retrieving a
mis-filed document costs about $120.00.*
- Investments in imaging and workflow software typically pay for
themselves in 9 months or less.*
-
* Source: Gartner, Inc. - Document
Management: Assessing Costs and Benefits
Take out those file cabinets you won't be needing, and make room
for the people and furniture you want in the office.
Eliminate the rental expense and
inconvenience of storing boxes of archived paperwork in offsite
storage facilities. Electronically life-cycling documents is a
prudent and efficient way to purge old, unwanted records. It is
smarter, faster, and cheaper than digging through old files and
stored boxes for documents to be shredded.
Paperless Environments' Autobatch
OCR/ICR text and handwriting recognition software
eliminates the weekly payroll data entry crunch by reading and
processing payroll data from timesheets and uploading the data to
your accounting system.
Safeguard Your Corporate Records and Email from
Disaster
Your most important paper documents
could be lost in the event of a fire, flood, or other disaster.
Email records and attachments stored on user PC's are subject to
accidental deletion or loss from theft or hardware failure. With
Paperless Environments software, you can consolidate all of your
corporate records, documents, and email in a central, secure,
disaster-proof system. Never lose or misplace another document.
Gain instant, permission-secured access to your documents, even
from remote locations.
Protect Your Interests in the Event of Litigation
Ready access to the documents you need,
and appropriate policies for elimination of documents you no longer
need, can save time and money in legal discovery. It might even
make the difference between losing or winning a case.
Green building and LEED programs are all about using resources
efficiently and reducing our impact on the environment. Managing
your business records and workflow processes electronically saves
time, space, energy and natural resources.
Documents routed and stored
electronically do not require fuel to transport, ink, toner,
paper, printers, copiers, or file cabinets to maintain.
All this adds up to saving you
money, and that's green too!